File ESI Returns
Senixa Legal helps you to file ESI Returns on-time. Prices starting from INR 499/- only.
Step 1
Fill in the Simple checklist
What is an ESI Return?
Employee State Insurance is a self-financing social security scheme and health insurance plan for Indian workers, offering medical and disablement benefits. Governed by the ESI Act, 1948, it is managed by Employees’ State Insurance Corporation (ESIC) under the Ministry of Labour and Employment. ESIC is expected to manage the fund as per the rules and regulations set forth by the Act.
• Applicability of ESI:
The ESIC is applicable on all the establishments having 10 or more workers and is beneficial to all the employees earning Rs.15, 000/- or less per month as wages, an employer must contribute 3.25 percent and the employee must contribute 0.75 percent towards ESI.
An employer who is eligible to be registered as per the Employee State Insurance Act 1948 (“Act”) must do so by abiding by the following steps:
- An employer needs to keep all documents ready for reference.
- Next, an employer must file Form 1, which is available in PDF format on the ESIC website.
ESIC will verify all the details and issue a 17 digit unique number. This unique number is required for all filings. - Every employee will receive an ESI card post submission of the form stating all details by the employer.
On successful registration of the establishment, returns can be filed online by the employer. To file ESI returns online, the employer must follow the below-mentioned procedure:
- The login credentials will be available once registered. The same will be required for the online filing of returns.
- Once the login credentials are available, the employer must log in to the official website is www.esic.nic.in
- Once he is able to login using the credentials, there is a list of actions that are available. For instance, modify employee details, report an accident, and so on.
- To file the return, the employer must first verify if all the employee details are up to date and then file the return.
- The employer must then fill in the bank details and submit them to file the returns.
- After that, the employer can go to the ‘List of Actions’ and ‘Generate Challan’.
- The challan must be downloaded and documented for future reference and inspections.
The website also offers various actions that the employer can take like modify employee details, report accidents, add new employees, and so on.
The contributions towards employee state insurance are very beneficial to employees, and hence the provisions for nonpayment or delayed payment are very stringent.
The half-yearly return of ESIC for the period April to September is due by 12 November, and October to March is due by 12 May.
The due date for filing ESI Return:
The employer needs to pay ESI return on a half-yearly basis, and the due dates are also fixed as follows:
- The due date for ESI return filing is 11th November for the period of return April to September.
- The due date for ESI return filing is 11th March for the period of return October to March.
Penal Provisions for Non-Payment or Delayed Payment of Contribution
The Corporation may levy and recover damages as per the Regulations, at the following rates, not exceeding the amount of contribution payable for default or delay in payment of the contribution.
| Period of delay | Rate of damages in % p.a |
| Less than 2 months | 5% |
| 2 to 4 months | 10% |
| 4 to 6 months | 15% |
| 6 months and above | 25% |
The employer is liable for prosecution under Section 85(a) for the first time, and if the employer repeats the offense, he will be liable for enhanced punishment for every repetition.
The ESI has been established for the benefit and betterment of workers, and the employer must ensure that the purpose is served.
How to File ESI Returns?
Fill Simple Checklist
A compliance manager will get in touch with you to collect your documents along with a simple checklist. You need to fill up that checklist and submit along with your documents for verification. Our team of experts will verify the documents provided by you and take the procedure further. The compliance manager dedicated to you will keep you updated on the progress of Company Registration throughout the process.
Name Approval
Once your documents along with Checklist are submitted, we shall proceed with the application of your Digital Signature and subsequently the approval of name for your Private Limited Company. You may suggest up to three names of your choice. Names should be unique and suggestive of the Company’s business. We will proceed with application for name for your Private Limited Company in Part A of SPICe Plus form.
Registration
We will draft the MOA (Memorandum of association) and AOA (Articles of association). We will file the incorporation documents with MCA through in part B of a form called “SPICe Plus (SPICe +)” along with the subscription statement. Usually, MCA approves the forms within 4-5 days once filed and issues Incorporation Certificate with CIN. PAN & TAN are allotted alongside. You may then proceed to open your Company Bank Account.
FAQs On ESI Return filing
What is the ESI Code number?
This is the 17-digit unique identification number that is allotted to every registered establishment. This number gets generated through the ESIC portal on the submission of required information by the employer or it is generated on receipt of a survey report from the Social Security Officer.
What Records are to be submitted by the employer in ESI Returns/Reports?
- Absent reports as sought by the branch manager.
- Accident Reports in Form 12, in case any accident happens.
- Attendance, books of accounts, wages reports/ records assorted by Social Security officer on the last inspection.
How can I file an ESI return?
ESI Return contributions have to be filed within 42 days of termination of the contribution period. Payment of contribution shall be made within 21 days of the last day of a calendar month. These returns must be filed half-yearly.
When can we file an ESIC Return?
The ESIC Return is filed on a half-yearly basis which means the ESIC return is required to file on or before 11th May and 11th Nov.
Still Confusion?
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