ROC Search Report

ROC search report (“search report”) is a report prepared by the practicing CA, CS, or Advocate after inspection of the documents or records maintained with the ROC about a company. It is a tool for the stakeholders or banks of the details of a company’s records. Usually, banks require a search report of the company while granting loans to them. They ask for this search report with the purpose to keep themselves safe from the defaulting companies. The search report helps the stakeholders to decide on the investment, control, and management or to enter into contact with the company.

Search Report generally includes the following details regarding the Company:

• Name of Company
• CIN of Company
• Registered Office Address
• Capital Structure
• List of Directors
• List of Shareholders/investors
• List of Registered Charges
• The Report may include other matters also as per the demand of the Bank/ Company.

Preparation of Search Report:

1. The first step to prepare a search report, these professionals inspect the documents available on the MCA’s portal or at the registrar.
2. Before doing the inspection, nominal fees have to be paid via MCA’s portal and then the inspector can inspect the documents either online on MCA’s portal or physically at the registrar.
3. If the inspector doing a physical inspection of documents then he/she shall have to visit the regional registrar with the challan paid for fees.
4. Challan must be in the name of the person who is going to visit the registrar or shall have an authority letter with him/her if challan is paid in the name of the company.
5. At the time of inspection at the registrar, only a pencil is allowed to note down the details.

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